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Insert Alternative Text (Alt text) and captions for informational images and tables. DAU Homepage (link states where it goes, not just Click Here) Do not use "Click here" or "More" as hyperlinks. Always double check that your hyperlinks work.
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Hyperlinks can be inserted from the Insert tab and then Hyperlink on the Links panel. Create hyperlinks using descriptive words for the hyperlink. Do not create a list by typing the number at the beginning of every line or typing a hyphen as an example. Lists can be found from the Home tab within the Paragraph panel. Use the built-in list feature for bulleted and numbered lists. Do not manually create a heading by simply bolding or changing the font size or color. Styles can be found on the Home tab within the Styles panel. Use the built-in style headings to create a visual heading in your document. Visual Example (click images to enlarge) Best Practices and Most Common Issues related to Word Documents TOPIC Click on any image to see a larger version of the image and then the back arrow in the browser to return to this page. This will allow you to view that content and then click back to this page in the original tab. Learn once and apply it to all. When you click on the tutorials and checklists, those links open in a new tab in your browser window. The blue italicizeditems in the left table apply to all Microsoft Office documents, to include Word, Excel and PowerPoint. Follow the below guidelines and then visit the links on the right for more information and some video tutorials.
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In fact, using many of these built-in features makes creating a document much easier and faster. It is just as easy to build a 508 compliant document as it is to create a non-compliant one. Note that once you've opened it, the template will also appear in the Recent documents list in both Word versions.How To Create a 508 Compliant Microsoft Word Documentīy using the built-in features within Microsoft Office and now enhanced in Microsoft 365, to include Word, you can avoid many of the most common mistakes related to accessibility. Or click the Templates entry under Favorite Links in Vista or Trusted Templates in XP's Save in dialog. To have your new template listed under My Templates in Word's New dialog, save the template to this folder in Vista:Ĭ:\Users\ your logon ID\AppData\Roaming\Microsoft\TemplatesĬ:\Users\ your logon ID\AppData\Microsoft\Templates In Word 2007, click the Office button, choose Save As > Word Template (or choose one of the other "Template" options on the "Save as type" drop-down menu), and click Save. Format the font size and type, or stick with the document defaults.įinally, save the file as a template: In Word 2003, click File > Save As, give the template a name such as "Two-column layout," choose a location for the file (more on this below), select Document Template (*.dot) in the Save as Type drop-down menu, and click Save. Paste in more dummy text by typing =rand( p, s) (where "p" is the number of paragraphs and "s" is the number of sentences) and pressing Enter. (Note that this important step was inadvertently excluded from the original version of the tip my apologies.) In Word 2007, click the Page Layout tab on the ribbon and click Columns > Two. In Word 2003, click Format > Columns and choose the two-column icon under Presets. Add a continuous section break to your two-column Word template via the Page Layout tab. In Word 2007, click the Page Layout tab, choose Breaks in the Page Setup section, and click Continuous in the drop-down menu. In Word 2003, click Insert > Break > Continuous > OK.
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Now press Enter to move the cursor to a new line. This is supposed to be a "summary."Ĭhoose a font type and size for the summary, which will appear in a single column. The quick way to do so is to type =rand( p, s) (where "p" is the number of paragraphs and "s" is the number of sentences) and press Enter. On the next line, enter dummy text to represent the document summary. To create this template, open a new document, type a dummy document title on the first line, choose a font type and size (I used 12-point bold lucida sans, for example), and center the line by choosing the appropriate icon in the formatting section of Word 2003's standard toolbar and under the Home tab on Word 2007's ribbon. All I had done was create a Word template with a simple two-column layout for long text sections. When we were done, several of my co-workers commented on how nicely the reports were laid out. Each report was from three to eight pages long, and most of them included at least one table or chart. I recently finished working on a project that generated a dozen separate reports published together in a single booklet.